Camp Management

Set up a new camp program:

1. Click Classes & Camps in the sidebar
2. Click + Add Camp
3. Fill in the camp details:
   • Camp name (e.g., "Summer Soccer Camp")
   • Description and overview
   • Start and end dates
   • Daily schedule (start/end times)
   • Location
   • Camp type (Day Camp, Overnight, etc.)
4. Click Create Camp

Configure camp sessions that span multiple days:

1. When creating the camp, set the date range
2. Select which days of the week the camp runs
3. Set daily hours (e.g., 9:00 AM - 3:00 PM)
4. Add break periods or special events
5. Configure early drop-off or late pick-up options

The system automatically calculates the total number of camp days and sessions.

Register participants for camps:

1. Open the camp from the calendar or camps list
2. Click Register Participant
3. Select the client (or add a new one)
4. Choose pricing tier if applicable
5. Add any additional options (meals, extended hours, etc.)
6. Collect required information:
   • Emergency contacts
   • Medical information
   • Allergies or dietary restrictions
   • Special accommodations
7. Click Complete Registration

Set capacity limits and age requirements:

• Age Range - Define minimum and maximum ages (e.g., 8-12 years)
• Total Capacity - Maximum number of participants
• Staff Ratio - Maintain required camper-to-staff ratios
• Split Groups - Create multiple age-based groups within a camp
• Waitlist - Automatically enable when capacity is reached

Age eligibility is checked automatically during registration. Clients outside the age range will see a warning.

Collect camp fees and manage payment plans:

• Full Payment - Collect entire camp fee at registration
• Deposit - Require deposit with balance due by a specific date
• Payment Plans - Split fees into multiple installments
• Sibling Discounts - Automatic discounts for multiple registrations
• Early Bird Pricing - Reduced rates before a cutoff date

Invoices are automatically generated upon registration. Payment reminders are sent for outstanding balances.